Financial Forms

Ensuring that our financial records are accurate and up to date is an essential part of our PTA operations. There are strict protocols for all financial spending and reimbursement. If you have any questions, please contact PTA Treasurer, Chris Hirsch. Thank you!

 

Room Parent Reimbursement

Room Parent Reimbursement Form

  • Room Parents should complete this form when seeking reimbursement for budgeted room parent spend

  • This form, along with receipts, must be turned in within 30 days of a party to be eligible for reimbursement

  • PayPal is now a reimbursement option

  • Forms can be submitted by email to payments.sparkspta@gmail.com or placed (alongside the original receipts) in the PTA mailbox

PTA Reimbursement

PTA Reimbursement Form

Faculty, PTA Board and PTA Members should complete this form when seeking reimbursement for budgeted PTA spend

  • This form, along with receipts, must be turned in within 30 days of expenditure to be eligible for reimbursement

  • PayPal is now a reimbursement option

  • Forms can be submitted by email to payments.sparkspta@gmail.com or placed (alongside the original receipts) in the PTA mailbox

PTA Disbursement

PTA Disbursement Form

Faculty and PTA Board should complete this form when seeking payment directly from the PTA to a third-party for budgeted PTA spend

  • This form, along with an invoice, must be submitted for all payment requests (even if payment is being made with a PTA debit card)

  • This form should be completed if start-up funds (cash box) are required.  Once received, the PTA treasurer will withdraw funds from the bank and coordinate drop off / pick up for an event

  • Forms can be submitted by email to payments.sparkspta@gmail.com

Cash Deposit

Cash Deposit Form

PTA Board and Members should complete this form when counting, and turning in, cash from a PTA event

  • At least two (2) people are required to count cash at the end of an event and at least one (1) person must be a PTA Board Member.  The two counters should sign the form

  • The signed form, and cash, should be provided to the Treasurer as soon as possible after an event is concluded

Check & PayPal Deposit

Check and Paypal Deposit Form

PTA Board should complete this form when depositing checks or PayPal funds